Group Leader Info

Retreat Reservation Deadlines

It is our pleasure to serve you. We provide staff for set up, food service, setting campfires, lifeguards and adventure recreation facilitators plus a Guest Host to serve your group throughout your retreat. So that we may provide a great experience by being adequately prepared for your lodging, set up, meals, staff and facilitators, it is important that we receive accurate information from you by the following required dates.

  • DUE 3 WEEKS PRIOR TO ARRIVAL

    Retreat Schedule: Your schedule should include times for arrival and departure, meals, recreation, meetings, camp store, campfires, etc. As much detail as possible will help our staff prepare for hosting your retreat.

    Camp Monroe reserves the right to determine your schedule for meal times and guided recreation if your retreat schedule has not been sent to Guest Relations at least 3 weeks prior to the arrival date.

    Estimated Group Number for Lodging, Meals and Guided Recreation: This is an estimated number or number of sign-ups to date.

    Meals served at camp are chosen by the Food Service Director unless other arrangements have been made with your Guest Relations Coordinator.

  • DUE 2 WEEKS PRIOR TO ARRIVAL

    Guaranteed Group Number for Lodging, Meeting Space, Meals, & Guided Recreation: This is the minimum number that will be invoiced. It is important that this number is accurate in order to avoid an additional surcharge. See info below.

    Should more guests need to be added prior to the arrival date or during your stay, Camp Monroe will make every effort to accommodate them and will invoice for the additional guests separately.

    Surcharge for Additional Persons: Additional persons will be accommodated, if possible, after your final number is submitted. If you increase your final number by more than 10% one (1) week or less prior to the retreat dates, there will be a 10% per person surcharge for the additional persons.

    Additional Spaces: If reserving an additional meeting space(s) and/or additional cabin(s) above what the group number requires, there will be an additional facility fee applied to each space added to the reservation. This addition is only available by special request two weeks in advance of retreat dates and is based upon availability. The facility fee is determined by Guest Relations based upon the request.

    Food Allergies or Dietary Requests: Camp Monroe cannot accommodate ALL allergies and dietary restrictions; and we cannot prevent, nor guarantee, a cross-contamination free environment. Our food service team will make every effort to accommodate certain food allergies and dietary restrictions, but doing so is at the discretion of our food service director and requires an additional fee of $2 per person per meal for special food purchases. Individuals with extreme allergies are encouraged to bring their own food.

    In order for us to best accommodate food allergies or dietary restrictions, these needs must be communicated to Guest Relations no later than 2 weeks prior to the arrival date.

    Meeting Room Set Up & Audio-Visual Needs: Inform your Guest Relations Coordinator about your meeting room set up: tables, chairs, or other needs.

    If your meeting room requests are not given to Guest Relations at least 2 weeks prior to the arrival date, your meeting room and audio-visual will be the basic Camp Monre set up.

  • 1 WEEK PRIOR TO ARRIVAL

    Final Payment: The final balance is based on the guaranteed group number given to Camp Monroe. An invoice is sent 2 weeks prior to your retreat date and final payment is due 1 week prior to the arrival date.

    Waiver of Liability Forms: Camp Monroe must have a signed liability waiver for each retreat attendee. 

    Forms should be in ALPHABETICAL ORDER BY LAST NAME. A roster sheet listing the names of all participants should be included to help our staff quickly locate information in case of an emergency.

    Camp Monroe MUST have the forms before a group will be allowed to participate in recreation activities.

Camp Monroe is a 501(c)(3) nonprofit, Christian ministry with a mission to provide excellent camps and retreats that inspire a transformational relationship with Jesus Christ and strengthen relationships with family and friends.

More Information

  • WHAT TO PACK
    • loose-fitting pants or modest-length shorts
    • Warm clothing for chilly nights (depending on weather)
    • Rain gear, if necessary
    • Closed-toe athletic shoes, or hiking boots, for recreational activities (flip flops and open-toe shoes are NOT allowed on the climbing tower, giant swing, zip line adventures, pedal karts, or hatchet throwing)
    • Swimwear CANNOT HAVE metal or plastic zippers, grommets or metal of any kind since these damage vinyl coated polyester fabric on the slide. No exceptions. Females MUST wear a modest 1-piece swimsuit or tankini, or wear a dark t-shirt over 2-piece swimsuits.
    • PLEASE DO NOT WEAR:
      • clothing with offensive language or promoting persons, bands or products which are offensive or promote/support beliefs or ideals that contradict Camp Monroe’s sincerely held religious beliefs
      • sleeveless shirts, spaghetti strap tops or tank tops
      • tight fitting clothes or short shorts
      • jewelry
    • PLEASE DO NOT BRING:
      • chewing gum or bubble gum since it damages property
      • alcoholic beverages, illegal drugs, firearms or fireworks
      • anything of value; Deer Run is not responsible for lost or stolen items.
  • SMOKE-FREE/VAPE-FREE ENVIRONMENT
    • NC state law bans smoking inside buildings. We ask that guests who smoke do so in designated smoking areas with smoking towers that are provided outside the buildings.
    • For safety purposes, absolutely no smoking is allowed in grassy or wooded areas including trails.
  • QUIET HOURS
    • Quiet hours are 10 p.m. to 8 a.m. Be mindful of this when planning scheduled evening and early morning activities.
  • INCLEMENT WEATHER
    • All scheduled events or retreats normally take place regardless of weather conditions.
    • In case of heavy rains or thunderstorms, and because Camp Monroe staff has your safety in mind, we do our best to adjust the schedule to accomplish all programmed activities as planned.
    • Camp Monroe cannot make a refund if you choose to cancel a reservation because of inclement weather.
    • However, should Camp Monroe choose to cancel an event or activity because of severe weather conditions, you will receive full credit to reschedule or to use towards the balance of a future camp or event.
  • CAMPFIRES, FIREPLACES or OPEN FLAMES
    • Fires are only allowed in designated areas.
    • Candles, lanterns, fireworks or open flames — other than designated campfire areas — are not allowed.
  • SNACK FOOD & BEVERAGE STORAGE

    Please clearly label your items with your name since other guests may be bringing snacks and beverages also.

    • McKnight Lodge Guests: Upon arrival, Deer Run staff can assist you with a location to store snacks if you bring your own. Coolers MUST be stored on the outside porches because of potential damage to the interior floors. 
    • Cabin Guests: Food or beverages are not permitted inside cabins. Coolers must be placed on the porches if needed. Camp Monroe staff can assist you with a location to keep these during your stay.
  • KITCHENS & REFRIGERATORS

    Note: Camp Monroe does not provide dishes or utensils for microwaves.

    For Guest Use:

    • McKnight Lodge Lodge has a full size guest refrigerator, electric stove/oven, dishwasher, and microwave in the kitchen for guest use.
    • Hafer Hall Kitchen is a commercial kitchen and all food preparation and storage must be compliant with state health codes. Hafer Hall has gas appliances: convection oven, 10 top stove with 2 conventional ovens, flat top, and fryer.

    If Camp Monroe staff are preparing meals for guests, guests are not allowed to be in the kitchen in Hafer Hall and any snacks must be stored outside of Hafer Hall kitchen.

  • BASIC FIRST AID
    • A basic first-aid kit can be found in Camp Monroe multi use buildings (Hafer, Boyd, McKnight). However we recommend guests who are staying at the camp facilities bring a first-aid kit with them.
    • Basic over-the-counter medications must be provided by guests.
    • AED is located in McKnight Lodge.

Guided Recreation: What to Wear & Bring

RESERVATIONS MUST BE MADE IN ADVANCE for the following Guided Recreation Activities since these require Camp Monroe Facilitators.

  • Team Building: Challenge Courses Initiatives, High-Challenge Ropes Course 
  • Lake: kayaking, canoeing
  • Archery, Hatchet Throwing, Sling Shots
  • Climbing Tower
  • Giant Swing
  • Zip Lines

Low or High Ropes Initiatives • Archery Tag • Climbing Tower • Giant Swing • Zip Lines

  • REQUIRED: sturdy shoes such as hiking boots or athletic shoes; NO open toe shoes, sandals or flip flops
  • loose-fitting pants or modest-length shorts
  • insect repellent, sunscreen & rain gear (depending on weather and time of year)

Note: Giant Swing participants must weigh no more than 275 pounds.

Zip Line participants must weigh at least 60 pounds and no more than 250 pounds.

Lake Andrew

Safety rules are posted at the lake and MUST be observed at all times. Walking on the docks, wading or swimming in the lake are not allowed without a lifeguard present. Lifeguards are ONLY on duty for scheduled lake activities. 

REQUIRED: Camp Monroe provides lifejackets for participants ages 4 and up.  Life jackets are REQUIRED to be worn by EACH lake participant — regardless of swimming ability — for ALL lake activities including boats and canoeing. Bank fishing does not require a lifejacket.

What to Bring:

  • Females MUST wear a modest 1-piece swimsuit or tankini, or wear a dark t-shirt over 2-piece swimsuits
  • beach towel, sunscreen, and waterproof shoes
  • a certified life jacket for children age 3 and under

Archery, Hatchet Throwing, Dodge Ball

  • insect repellent

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Group Leader Info

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